Office Manager/Assistant (VANCOUVER)

By | March 14, 2019

Office Manager/Assistant

A small award-winning architectural firm located in the heart of Downtown Vancouver looking for an enthusiastic individual to join our team. Our projects include a mixture of single-family, multi-residential and commercial projects.

We are seeking a full-time (Mon-Fri) Office Manager/Assistant with a minimum of 2 years of office work experience. This full-time position will provide a busy work environment with an opportunity for personal growth through diverse responsibilities. We encourage positive, energetic, well-organized individuals to apply.

Position Responsibilities
 Perform administrative support tasks as needed or requested by the Principal
 Assist Architectural Technicians to complete requirements for permit Applications
 Submit Permit Application at various Municipalities
 Coordinate meetings
 Prepare written correspondence. Manage, organize and edit documents on the server.
 Maintain strictest confidentiality both internally and externally.
 Provide support to new employees with office procedures
 Organize and maintain onsite storage with needed office supplies and miscellaneous
 Answer telephone calls, take messages and provide appropriate information
 Maintain work area and reception in neat and orderly manner.

Position Requirements & Qualifications
 Degree or Diploma from a related field would be an asset
 2 years of administrative /customer service fields experience
 Outstanding customer service skills; ability to manage challenging situations in a calm and professional manner
 Highly developed interpersonal communication, problem solving, organizational and conflict resolution abilities
 Ability to work independently, as well as a part of a team, managing priorities to meet deadlines
 Computer proficiency with MS Office (Word, Excel, Outlook, Projects, PowerPoint). Interest to learn new software to improve managing systems
 Excellent oral and written communication skills with ability to liaise with professionals, clients, vendors and municipal authorities. Knowledge of spelling, grammar and punctuation
 Experience in Project Management would be an asset.
 Design and graphic presentation skills would be an asset
 Valid Class 5 Driver’s license with clean record

If this sounds like the right opportunity for you, please send your resume and cover letter including your name and position title.
We thank everyone for their interest, however, only those selected for an interview will be contacted