Payroll Administrator – City of Victoria (Victoria, BC)

Competition #20/184
Internal/External Posting
Closing date: December 10, 2020

Payroll Administrator

Finance Department

Prepare payrolls for salaried and hourly paid employees.

Maintain payroll master records including employee name, pay rate, benefits and deductions; calculate adjustments such as senior pay and manual cheques; batch, verify and post as required; balance payroll totals to controls; record cheques and direct deposits in cheque register.

Reconcile and remit payroll deductions such as income tax, CPP, EI, superannuation, medical, dental, extended health, group life, charitable donations and savings bonds; assist in the preparation of T4 slips, pension reports and other payroll year-end requirements; maintain and reconcile WCB claims; calculate and remit WCB premiums.

Administer and maintain benefits such as medical, extended health, dental and collect benefits due from employees on leave or retired; calculate and apply garnishee and family maintenance orders; maintain vacation and sick leave entitlements and usage and follow up on overpaid benefits; monitor temporary appointments to ensure correct payments.

Respond to payroll and benefit enquiries from staff, unions, departments and outside agencies; prepare forms and reports such as records of employment and WCB earnings information; prepare financial analyses and reconciliations as required.

Perform related duties where qualified.

Work is performed according to established schedules, policies and procedures or is assigned by supervisor.
Work is reviewed through discussion with supervisor.
Deviations from established policies and procedures are referred to supervisor with recommendations.

Physical Effort:

Touch keying with a calculator. (often)
Sit with arms unsupported while keyboarding. (occasional)
Mental Effort:
Meet multiple payroll and outside agency deadlines. (frequent)
Short periods of intense concentration while processing payroll. (frequent)
Short periods of intense concentration while performing reconciliations and analyses. (often)
Visual/Auditory Effort:
Focus on a variety of source data and computer for short periods. (often)
Work Environment:

Strong understanding of Payroll legislation Organize work.
Understand and apply various accounting techniques related to payroll. Ability to meet strict payroll processing deadlines.
Working level operation of current City of Victoria spreadsheet programs. Use calculators with speed and accuracy.
Maintain accurate records.
Maintain effective working relationships.
Communicate effectively verbally and in writing.

Formal Education, Training and Occupational Certification:

High school graduation.
Second level CGA/CMA program. (2 years) PCP (Payroll Compliance Practitioner) Experience:
2 years of related experience.
or an equivalent combination of education and experience.

Maybe requested to substitute in a more senior position.

Work schedule: Monday – Friday, 35-hour work week
$36.55 per hour, Pay Grade 11 Job Code # 4117
This is a CUPE Local 50 Position

To apply for this opportunity you will need to create an online profile or log back in to our career portal at – only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume

City of Victoria is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment cycle and will provide reasonable accommodations upon request. If you require assistance or an accommodation due to a disability, please email us at

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