Lands & Registration Officer Job – Katzie (Pitt Meadows, BC)

Katzie FIrst Nation
Lands & Registration Officer Job

Position Type:    
Full Time – Temporary (opportunity for extension)

Job Summary:   Under the direction of the Lands Manager, the Lands & Registration Officer processes all Katzie First Nation (KFN) Lands Registration instruments pertaining to KFN lands;  assists the Lands Manager with functions relating to land use plans, land surveys; and informs band members in liaising with Indigenous Services Canada about wills and estates.

The Lands & Registration Officer assists the Lands Manager where necessary in the associated duties of managing and developing land laws, operational policies & procedures according to the current priorities of the KFN Land Advisory Committee, and Chief & Council.

Key duties and responsibilities:

  • Assists the Lands Manager in all facets of Lands Management where necessary such as research for law development, procedures, land use management policy, operational planning & evaluation; 
  • Assists the Lands Manager with maintaining and updating the lands work plans, and tracking and coding invoices where required;
  • Assists the lands team with preliminary review and analysis of development applications for completeness and for conformance to planning, building, zoning and other appropriate land use and development plans; prepares recommendations;
  • Makes site inspections on related land development proposals, zoning or plans as required;
  • Attends Lands Advisory Committee meetings to present information as required;
  • Under the direction of the Lands Manager, the Lands & Registration officer will be responsible for processing and registering KFN lands instruments ex. Administrative estate transfers, amendments, allotments, BCR’s pertaining to instruments, death certificates, discharges, leases, licences/permits, mortgages, right of way/easements,
  • Registers sublease assignments, court judgements,  land transfers, surveys (official plan/registration plan/textual description)   under the First Nations Land Registry Regulations;
  • Performs searches and enquiries on the First Nations Lands Registry System as required;
  • Coordinate meetings, workshops, and special meetings and record Lands related meeting minutes
  • Implement and maintain the filing system for the Lands Department
  • Responsible for preparing BCR’s for leases, sub-leases, allotments, administrative amendments, survey allotments, etc as required;
  • Assists KFN band members in corresponding with the ISC Estates Officer to resolve outstanding lands estate matters;
  • Attends relevant internal and external meetings, conferences, and training as required;
  • Responsible for generating monthly activity reports to the Lands Manager on position duties
  • May be required to acts as the KFN Lands Manager in the absence of the Manager and performs other duties as required by the Lands Manager;
  • Supporting the planning and coordination of community events, and developing and posting communications specific to departmental initiatives
  • All other duties as deemed reasonable.

Working conditions:

  • Monday to Friday, 8:30 to 4:30, additional hours as required for meetings & travel

Employment Requirements:

  • Ability to communicate effectively in writing, and in public when interacting with a variety of people: band members, lessees, sub-lessees, lawyers, lands staff, other departments
  • Computer literate and ability to complete registration document, and upload documents to the First Nations Lands Registry, and generate reports
  • General knowledge and ability to understand the KFN Land Code, Lands Use Laws and policies
  • Ability to research, analyze and interpret data
  • Ability to write reports, correspondence and present in public settings
  • Ability to use common sense to problem solve is desired
  • Knowledge of KFN First Nation cultural protocols and traditions is desired
  • Knowledge of general land use planning, lands registration, and development applications processing is preferred

Training and/or Education Requirements:

  • Completion of secondary school is required;
  • Bachelor’s degree in business administration is an asset, lands certification, or the equivalent amount of experience and education;
  • First Nations Lands Management training or certification an asset.

Experience:

  • Two years experience with a First Nations Land Code is preferred or the equivalent experience in a management role;

Special Requirements:

  • Confidentiality. The incumbent must maintain strict confidentiality in performing the duties of the Lands & Registration Officer role.  The incumbent must adhere to the KFN First Nations Standards of Conduct.
  • On occasion, some travel may be required for site monitoring, travel for meetings, conferences or training as required.  Travel to these areas would need to be pre approved by the Lands Manager.
  • Achieving Results – knows what results are important, focuses resources to achieve results; continually focuses on achieving results in support of the KFN band members in relation to the Lands department and holds oneself and fellow staff members’ accountable for achieving departmental results.
  • Collaborating with others – collaborates and communicates openly and effectively within, outside and across KFN organizational boundaries to facilitate the achievement of positive goals.
  • Relationship building – considers and responds appropriately to the needs, skill-sets, feelings and capabilities of a variety of different people (staff, band members, clients) in different situations including situations where complex, high pressure, difficult decisions, or emergencies; interacts with others in a tactful, compassionate and sensitive manner.
  • Self-Management – effectively balances personal life and professional demands; manages self during periods of high stress; able to tolerate demanding workloads, high visibility work and public scrutiny of decisions and actions; maintains habits of personal well being; accepts responsibility for one’s own behaviours, exhibits self confidence.

Technical Competencies:

  • Oral communication skills:  makes clear, compelling and well organized oral presentations to individuals; listens effectively and clarifies information as needed or provides appropriate response.
  • Written Communications – presents accurate written information clearly and concisely; expresses ideas in writing in a clear, logical and organized manner, determines the most effective methods to disseminate information to a variety of different audiences.
  • Procedural Expertise – knowledge of procedures and processes required to perform a job or role; handles matters of confidential nature for senior staff and band officials.
  • Time Management – ability to organize prioritize, and where applicable delegate work activities to efficiently accomplish tasks and meet departmental objectives.
  • Knowledge of Wills and Estates management

Pursuant to Section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal Ancestry.
The following documentation must be provided to the KFN Land’s Manager:

  • A cover letter that clearly identifies the job position, as well as a description of your relevant qualifications;
  • a current resume; and a minimum of two employment references, unless you have been employed by the KFN for the previous 12 consecutive months;
  • Copy of Driver’s Abstract

Applications must include “Registry Clerk  Job Competition” in subject line and be emailed to Stephen@katzie.ca     

Applications will be accepted until Friday  November 27th 2020.

What We Offer:
Full Time 35 hours/week. Rate of pay: 23$/hr to 28$/hr. After 3 months’ probation a generous benefits package and employer matched Pension contribution of 3.5%, 2 weeks paid vacation. Free access to on site Naturopath Clinic. Free access to various community programing (traditional practices, sweat lodge, meditation, soccer, MMA, Boot Camp work out, Yoga, etc.) A supportive working environment that focuses on collaboration, health and wellbeing. Comprehensive Covid Workplace policy is in effect as is a robust sick leave policy.

Due to COVID-19, all non-essential visits to Katzie office is discouraged. It is expected that work on reserve will be required, with some potential for remote work as well. Applicants should be independent workers, with access to work from home space, and be comfortable with regular video conferencing, additional reporting, and be willing to be onsite as requested.

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