Finance and Administration Coordinator


Job Description:Position: FINANCE and ADMIN COORDINATOR Organization: Vancouver Fringe Theatre Society Location: Granville Island, Vancouver ABOUT US The Vancouver Fringe Theatre Society is a not-for-profit charitable organization that produces the Vancouver Fringe Festival, BC’s largest theatre festival! Pursuing the vision of “Theatre for Everyone,” the Fringe Festival features unjuried, uncensored theatre of all kinds for all audiences. Festivals typically take place in the Fall at venues on and around Granville Island and across the city. POSITION SUMMARY Reporting to the Executive Director, the Fringe is seeking a Finance and Admin Coordinator to join the team of year-end staff on a permanent part-time basis. We are looking for someone who will play an integral role in supporting our operations, who has a deep familiarity with the financial requirements for a registered charity and is versant in Quickbooks, and who can ably and proactively manage many of the administrative tasks involved in running a small organization. The ideal candidate is a proactive problem solver, has excellent organizational skills, keen attention to detail, and is excited to take on a range of tasks that supports excellence in operations. RESPONSIBILITIES Financial responsibilities include (50%): · Enter transactions in QuickBooks with a higher volume of transactions around the Festival · Prepare all aspects of the accounting records including bank deposits and reconciliations, visa reconciliations, donation processing, processing invoices, expense claims, bill payments, grant payments, ticket sales, etc. · Process timely payouts to artists and producers · Process payroll, calculate and submit all associated remittances ­ · Maintain organized and comprehensive financial records that comply with Canadian accounting standards, Canada Revenue Agency Regulations and other relevant best practices/legal requirements · Prepare financial reports including but not limited to financial statements, monthly budget vs actuals reports, cash flow statements and quarterly reports to the board · Prepare all necessary documentation for the annual audit and lead the audit process with the external audit firm · Assist the Executive Director in the preparation of the annual budget · Complete the annual charity return, GST return, and T4s · Assist with financial information and reporting for funders · During the Festival, extended hours are required with expanded responsibilities for cash management Administrative responsibilities include (50%): · Support Information Technology (IT) tasks, including facilitating approved purchases, maintaining inventory, managing login-access to email and Sharepoint, creating filing structure for Sharepoint and ensuring ongoing maintenance, and troubleshooting · Support Human Resource tasks, including registering staff for benefits, tracking vacation entitlements and utilization, creating and maintaining confidential filing systems, and participating in Health and Safety committees · Support and maintain other administrative needs, including acting as liaison with landlord for keys and security concerns, arranging parking permits as requested, creating and maintaining office filing system, and generally keeping the office bright and organized · Participate as a member of the Management Team · Other duties as required / assigned HIRING REQUIREMENTSPost-secondary Accounting Diploma (or equivalent) is a strong assetAt least 3 years’ experience doing bookkeeping, preferably in a registered Canadian Charity setting ­Tech savvy – comfortable with QuickBooks, Microsoft Office, and on-line banking. Knowledge of donation and/or ticketing software is an assetExcellent attention to details and organizational skills with the ability to work to strong deadlinesReliable and flexible, with excellent written and oral communications skills and a great sense of humourHigh level of initiative and the ability to juggle competing prioritiesSelf-starter with great time management skillsComfortable working in a collaborative and creative but sometimes chaotic festival environmentInterest and experience in working in the arts sector and not-for-profit is highly valued COMPENSATION: $26,000 to $30,000/year, to be negotiated dependent on experience; generally, 20 hrs a week, extended hours are required leading up to and during the Festival. Competitive benefits package, paid vacation and flexible hours offered HOW TO APPLY: Email your resume and cover letter to Sylvia Ceacero at with the job title in the subject line of your email. APPLICATION DEADLINE: June 30 2021 5:00 pm (PT) The Vancouver Fringe thanks all applicants in advance. Only those candidates selected for an interview will be contacted. The Fringe is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment & selection processes. Job ID: 34654568
Vancouver Fringe Theatre Society

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