Facilities and Equipment Assistant

My client in Vancouver is looking for a strong Facilities & Equipment assistant to join their team The right person will be a self-starter who will seek win-win solutions when problem-solving. Someone who has a positive attitude and values teamwork will really succeed in this position. You will work alongside the team and collaborate with your fellow Admin team members. You will be working in a fast-paced, dynamic office environment team.

If you are interested in the role and feel you would be a good fit please review the job spec below and follow the instructions to apply. Thanks!

We welcome all applications; however, only those candidates who meet the requirements and are shortlisted will be contacted.

Comprehensive benefits package
Flexible hours
Parental leave top-ups
Social activities
Professional development opportunities
Mentoring opportunities
Flat management structure
Ability to work with fantastic teams and industry leaders
Casual and professional work environment


Report to the Facilities Manager on all matters related to the office environment
Assist with office renovations and employee moves
Clean-up and set-up workstations and offices, and coordinate with IT for all IT related matters
Conduct routine cleaning inspections with cleaners and Facilities Manager
Set-up furniture for employees, meetings, conferences, town halls, and other functions
Ensure the alarm system is fully functional and respond to alarms whenever necessary
Assist with fire and earthquake drills

Prepare, issue, and collect field equipment and supplies
Utilize the companies asset tracking system and database management (including data entry)
Track and report to the Facilities Manager any equipment that is due for calibration or with an expiring warranty
Inspect and clean-up field equipment, and report/coordinate issues with the Facilities Manager
Ensure equipment room is tidy and organized at all times
Coordinate with the front desk when shipping field equipment and supplies to meet deadlines
Pick-up and deliver field equipment and supplies to other locations to include but not limited to the airport, FedEx Station, HomeDepot, Canadian Tire, MEC, other suppliers, etc.

Order supplies, coordinate with various suppliers/contractors on items related to facilities and equipment
Work with management to come up with budgets and or pricing options (quotes) as necessary
Assist other departments on matters related to facilities and equipment
Review invoices received from suppliers/contractors comparing with work orders and send to accounting for payment
Source products and develop a new supply chain as required by the Facilities Manager
Proactively suggest initiatives to improve operating practices
Perform other tasks as required by the Admin Team

2+ years of experience working in facilities and equipment in Engineering or related industry
Diploma in Facilities Management or Business Administration is an asset
Valid BC Class 5 Driver’s License
Proficient user of MS Office suite with emphasis on Excel and comfortable learning new technology and software
Familiar with the use of various hand tools and perform simple repairs around the office
Able to lift and carry 25 lbs loads regularly
Self-motivated, with strong time management and task prioritization skills
Strong attention to detail, ability to multi-task and meet deadlines
Strong oral and written communication skills
Ability to work effectively both independently and as part of a team
Being flexible with work hours during busy field season to accommodate project location time zones
Willingness to take on various tasks as requested
Ability to undertake occasional overnight travel to other offices or work sites
Good understanding of budget tracking and purchasing is an asset
First Aid certification is an asset

Two easy ways to apply:

1. E-mail resume to Joanne: joanne.haberlin@randstad.ca
2. Apply online: http://www.randstad.ca

Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.


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