CLK ST 09R – Office Administrative Assistant – Islands Trust (Gabriola Island, BC)

CLK ST 09R – Office Administrative Assistant (73428)

Position Classification:                  
Clerk Stenographer R9


Gabriola Island, BC V0R 1X3 (Primary)

Salary Range:                                   
$23.49-26.50 hourly

Close Date:                                         

Job Type:                                            
If and As When Needed

Temporary End Date:                    

BC Public Service – Municipal Affairs and Housing

Ministry Branch / Division:        
Islands Trust

Job Summary:                                   
Office Administrative Assistant
Clerk Stenographer R9

An eligibility list may be established.

This is a temporary opportunity until January 7, 2022, which may be extended and which may become permanent.

Bring your strong administrative experience and superior organizational skills to this challenging position

The Islands Trust Area is a scenic archipelago of 13 major islands and more than 450 smaller islands within the Salish Sea. Our islands are characterized by vibrant communities, a rich cultural history and extraordinary ecology. The Northern Office provides land use planning services for seven local trust committees including Gabriola, Thetis, Denman, Hornby, Lasqueti, Ballenas-Winchelsea, and Gambier. Gabriola Island is located 20 minutes from Nanaimo, BC via BC Ferries. 

Please visit our website to become familiar with the Islands Trust.  We offer employees an excellent benefits package and tremendous professional development opportunities in a positive and respectful work environment.  If you are seeking a challenging and rewarding career opportunity, we look forward to receiving your application.

The focus of this position is to provide administrative support services to the regional office planning team.   Under the direction of the Regional Planning Manager (RPM), the Office Administrative Assistant undertakes the responsibility of ensuring the regional office operations support the planning team and is the liaison with the Administrative Services unit.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • High school graduation or GED equivalent;
  • Minimum of 2 years administrative support experience working in an office setting;
  • Training or experience in basic accounting or bookkeeping;
  • Training or experience in website posting;
  • Experience providing administrative and financial support services for a group of staff;
  • Experience in word processing, spread-sheet compilation, databases, and other standard computer applications (such as Microsoft Office); and
  • Experience in office management software (such as SharePoint, eScribe, tracking systems, and web-posting on a local area network).

Preference may be given to qualified applicants with any or all of the following:

  • Post-secondary training in office administration;
  • Experience providing reception duties;
  • Experience in records management;
  • Experience working in a local government setting.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.


Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – A resume is required as part of your application; however, it may not be used for initial shortlisting purposes.

Questionnaire (BASIC): YES – As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements.

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