Administration Program Assistant
Human Resources and Strategic Initiatives Departments
Pay Grade 7 – $30.05 to $31.83/hour
The District of Oak Bay is a picturesque seaside community located within the Greater Victoria Region, with a population of +18,000. While offering all the amenities of a large metropolitan urban centre, Oak Bay has succeeded in maintaining all the peacefulness and charm of a small town. Residents enjoy an exceptional quality of life, with miles of spectacular West Coast shoreline, brilliant beaches, parks and greenspace, quaint tree-lined streets and vibrant, boutique villages just beyond their doorsteps.
This is a particularly exciting time in Strategic Initiatives and Human Resources, as we seek to re-think and modernize the systems, processes and tools that are the foundations of municipal operations. We are committed to doing our best and ensuring positive outcomes for the organization and the community. We have some big projects on our plates – our ideal candidate is personable, enthusiastic, ultra-organized, has advanced computer skills and enjoys variety in their work. You bring the skills and passion, and we will provide you with a friendly, respectful and collaborative work environment where you can grow and flourish as a local government administrative professional.
We are currently looking to hire an Administration Program Assistant to support our Human Resources and Strategic Initiatives Departments. Reporting jointly to the Human Resources Manager and Director Strategic Initiatives, the Administration Program Assistant will perform a wide range of professional administrative duties under tight deadlines, requiring a high level of accuracy, confidentiality, and discretion. In this newly created role, you will provide high-level administrative support and coordination for the two departments, both operationally as well as for special projects. You will also regularly engage with and support a variety of stakeholders, including the public, Council, co-workers, other government agencies and community organizations.
The Administration Program Assistant will be responsible for wide-ranging and relatively complex administrative, research/outreach support and coordination. One day you may be arranging staff training sessions and taking a stab at drafting HR policies. The next day, you may be updating the District’s Corporate Plan to reflect Council’s most recent decisions and summarizing results from a residents’ survey.
Ideally, your eyes will light up when we ask you questions such as: “Can you do some research for us?” and “Can you help us get the word out on this?” and “Can you set up a system to track this information?”. We will be looking to you to play a key role in helping us modernize and administer our policies, practices and systems. Your organizational, analytical, coordination, communication and people skills will be a significant asset.
To be successful in this role, you will have a two-year diploma in business administration or related field with a minimum of two years’ experience in a related position, preferably in a municipal setting.
If your qualifications and interests are a great match for our needs, please apply, in confidence, by 4:30pm on March 12, 2021 to: firstname.lastname@example.org
A detailed job description can be found on our website at: https:/www.oakbay.ca/municipal- hall/employment-volunteering/employment which outlines in more detail the key accountabilities and required qualifications.
This is a Union position (represented by CUPE Local 374).
Testing will be conducted
We thank you for your interest in working with the District of Oak Bay Only those selected for an interview will be contacted
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