Account Receivable Coordinator

Description

Specializing in structural engineering, building science, and restoration, our client is one of North America’s leading engineering firms. With a staff of more than 600 employees in twelve locations across the country, we offer highly personalized service at the local level with the expertise, depth and resources of a large, national firm.We are proud of our ability to balance creativity with practicality to help our clients achieve their vision, and understand that creativity starts with the ingenuity of our people. We have a culture of learning and facilitating growth of skills and capabilities; of helping our people fulfill their potential through coaching, teamwork, challenging work assignments and open communications. We strongly believe that if you feel engaged and driven to excel, you will enjoy your daily work experience, and that will result in a level of service that will keep our clients coming back.KEY RESPONSIBILITIES:* Creating and processing a high volume of monthly invoices (400+)* Assist in collecting outstanding accounts by telephone calls or follow up emails* Log collection efforts and activities regularly* Respond to client and Project Engineer inquiries regarding invoice-related issues or statement of accounts* Troubleshooting discrepancies and reconciling projects accounts* Prepare, record and post daily deposits* Update programs to add job fees and client information in Solomon/Microsoft Dynamics* Print and sort Statements of Account on a monthly basis* Prepare and distribute monthly reports (A/R and Over 90+ day reports), including billing forecasts and format revenue recognition reports* Regularly organize financial folders by archiving inactive project files* Assist with special projects as required* Provide reception relief back up Professional Qualifications:Education/Experience:* Completion of accounting courses through a recognized university or college is preferred with an understanding of accounting processes* Minimum 5-8 years of related Accounts Receivable experience in a high volume workload* Familiarity with the consulting engineering and architectural industry is an asset Skills:* Strong Microsoft Word and Excel skills with a working knowledge of computerized accounting software (Microsoft Dynamics aka Solomon, Newforma, Unanet an asset)* Excellent communication skills and able to resolve problems efficiently* Exceptional organizational, time-management, and strong attention to detail skills* Ability to meet strict deadlines in a high volume workload* Ability to self-manage assignments from start to finish with minimal oversight* Ability to handle stressful situations with professionalism and calm composure* Committed to providing exceptional client service* Able to interact professionally with all levels of business personnel and build strong working relationships as a team member* Ability to work in a fast paced environment
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Matchfield

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