Clerk 4 – Purchasing – City of Surrey (Surrey, BC)

By | January 8, 2019

City of Surrey

Clerk 4 – Purchasing

As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation. City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city—and their careers—forward. Build a City. Build a Future at the City of Surrey.

Regular Full-Time

Scope
Reporting to the Assistant Purchasing Manager, the Clerk 4 performs highly complex clerical work of considerable responsibility in the Procurement Services Section within the Finance Department. Employees work under limited supervision and exercise considerable independent judgement and initiative.

Responsibilities

  • Provide clerical and administrative support services to the procurement staff.
  • Plan, coordinate, train and supervise clerical staff in a variety of functions.
  • Interpret departmental practices and procedures and attempt to resolve difficult problems.
  • Create and maintain office procedure manuals and guidelines.
  • Generate procurement documents, maintain and update procedures, update and track boilerplate changes to solicitation documents, and update and track changes to procurement manuals and guidelines, and instructions subject to review of a superior.
  • Prepare varied documents, collect and analyze a variety of data, and complex statistical reports.
  • Compile and create statistical reports as required (e.g., key performance indicators).
  • Compose a variety of letters of a technical nature.
  • Assist other procurement staff in performing their duties.
  • Overall coordination of the City’s Purchase Card (P-Card) program including maintaining cardholder files, processing requests for credit limit changes and replacement cards.
  • Perform other related duties as required.

Qualifications

  • Completion of Grade 12 supplemented by completion of several business courses at a post-secondary level.
  • Have 3 years of progressively responsible and diversified clerical experience including supervisory experience.
  • Have accurate typing speed of 45 wpm.
  • Ability to exercise good judgement in performing the duties of the position.
  • Ability to work independently, plan, organize, supervise work projects and develop work procedures.
  • Have thorough knowledge of Business English, spelling, arithmetic, current office practices, procedures and equipment operation.
  • Demonstrate ability to handle a high volume of work with frequent interruptions and the ability to manage time and task efficiently.
  • Knowledge of computer office applications especially Microsoft Word & Excel, and good key board skills.
  • Highly accurate and attentive to detail.
  • Basic Procurement Knowledge.
  • An equivalent combination of education and experience will be considered.

Conditions of Employment

  • This position requires completion of a Police Information Check.
  • Successful applicants must provide proof of qualifications.

City of Surrey

Clerk 4 – Purchasing


As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation. City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city—and their careers—forward. Build a City. Build a Future at the City of Surrey.


Regular Full-Time

Scope
Reporting to the Assistant Purchasing Manager, the Clerk 4 performs highly complex clerical work of considerable responsibility in the Procurement Services Section within the Finance Department. Employees work under limited supervision and exercise considerable independent judgement and initiative.

Responsibilities

  • Provide clerical and administrative support services to the procurement staff.
  • Plan, coordinate, train and supervise clerical staff in a variety of functions.
  • Interpret departmental practices and procedures and attempt to resolve difficult problems.
  • Create and maintain office procedure manuals and guidelines.
  • Generate procurement documents, maintain and update procedures, update and track boilerplate changes to solicitation documents, and update and track changes to procurement manuals and guidelines, and instructions subject to review of a superior.
  • Prepare varied documents, collect and analyze a variety of data, and complex statistical reports.
  • Compile and create statistical reports as required (e.g., key performance indicators).
  • Compose a variety of letters of a technical nature.
  • Assist other procurement staff in performing their duties.
  • Overall coordination of the City’s Purchase Card (P-Card) program including maintaining cardholder files, processing requests for credit limit changes and replacement cards.
  • Perform other related duties as required.


Qualifications

  • Completion of Grade 12 supplemented by completion of several business courses at a post-secondary level.
  • Have 3 years of progressively responsible and diversified clerical experience including supervisory experience.
  • Have accurate typing speed of 45 wpm.
  • Ability to exercise good judgement in performing the duties of the position.
  • Ability to work independently, plan, organize, supervise work projects and develop work procedures.
  • Have thorough knowledge of Business English, spelling, arithmetic, current office practices, procedures and equipment operation.
  • Demonstrate ability to handle a high volume of work with frequent interruptions and the ability to manage time and task efficiently.
  • Knowledge of computer office applications especially Microsoft Word & Excel, and good key board skills.
  • Highly accurate and attentive to detail.
  • Basic Procurement Knowledge.
  • An equivalent combination of education and experience will be considered.


Conditions of Employment

  • This position requires completion of a Police Information Check.
  • Successful applicants must provide proof of qualifications.

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