Administrative Manager for Cannabis Industry – Mandarin/English Reqd (Vancouver)

By | May 15, 2018

Administrative Manager for Cannabis Industry – Mandarin/English Reqd (Vancouver)

The office of Connekta Design Solutions and CannaReps seeks the right person to embody and develop the new Administrative Manager role! Both (fully legal) companies serve the emerging cannabis industry.

Connekta Design Solutions is a growing design agency, specializing in the field of natural medicine and cannabis-related brands. Though we’re best known for designing product lines, displays, packaging, and digital branding, Connekta is expanding its marketing and consulting services this year.

CannaReps is a cannabis education company. We teach patients, budtenders, caregivers, dispensary owners, and cannabis enthusiasts about product quality, dosage, compassionate patient safety, socially responsible best-practices, consumption methods, managing a cannabis business, and more. After teaching over 150 students and making a big impact on Canada’s cannabis sector, we’ve only just begun. CannaReps is currently launching many new programs and plans to expand across BC and Alberta this summer, including educational services for Chinese communities.

We are a dynamic group of 5 multi-talented young professionals who “make it happen with class and compassion”. We thrive on diverse perspectives and make decisions based on well-reasoned ideas. Collectively, speak 3 languages fluently: English, Mandarin, and Spanish. We all share a love of good food and cute dogs, of course.

While both businesses are growing steadily, we need the right person to help keep us organized so that we can make our company the best it can possibly be. Ideally, we want to invest in someone who wants to develop their career with us. We want to work with someone that we can trust, and who is excited about the opportunity to shape our future together.

If you are the ideal candidate for this role, you’re someone who:
*Nerds out on organizing, correcting grammar, and beautiful design
*Demonstrates that you’re an expert multi-tasker who is good at prioritizing
*Wants to do it right and is totally comfortable asking for clarity
*Has an entrepreneurial sense of ownership and pride in your work
*Always wants to solve the problem and find the best way to get it done
*Is driven by knowledge, personal excellence, and delivering results
*Is obsessed with the customer experience and passionate about building relationships
*Compassionate, socially aware, and always open-minded to new evidence
*Acts with integrity and authenticity, while knowing what’s appropriately professional
*Can be described as a curious continuous learner who appreciates giving and receiving quality feedback
*Cares about having a meaningful, positive impact on the business and the world
*Communicates patiently, openly, and directly
*Can efficiently work in an evolving, fast-paced startup environment
*Demonstrates maturity, self-awareness, kindness, and respect

The Administrative Manager, reporting to the Marketing & Operations Manager, will work at our modern downtown Vancouver office. Regular hours are Monday – Wednesday (10am-6pm) but we are open to negotiating a different consistent schedule, as long as we can plan projects and our workloads accordingly.

All candidates MUST meet the required qualifications to be considered for this role. We will provide ongoing support and training. Our paperless office is “green” in many ways, so it is critical that you are a “computer person” and we can count on you to get the technology to work.

||Required Qualifications||
*English and Mandarin language fluency (spoken and written)
*5+ years administrative or operations experience
*2+ years data entry and data management experience
*Advanced general computer knowledge and comfort with all standard business applications (MS Office, Chrome, Adobe Reader, etc…)
*Physically able to run errands or move tables (weekly)
*Advanced understanding of Google and GSuite: GMail, GDrive, GDocs, etc
*Previous experience working with a CRM and any SaaS/cloud software
*60+ WPM with attention to accuracy and proper grammar
*Obsessed with details
*Motivated to develop a legal, professional career in the cannabis sector

||Preferred/Ideal Qualifications||
*Previous experience using ProsperWorks CRM, Canva, Zapier, SproutSocial, Google Adwords, or Google Analytics
*Previous experience in curriculum development, alumni relations, or career counselling
*Previous job in a small company, family business, or startup environment
*Spanish or French language fluency
*Previous event coordination or party planning experience
*Previous experience working in a marketing or design agency
*Content development skills (content writing, video, design)
*Experience with developing documentation or amending agreements

||Key Responsibilities||
Though your role will evolve as we grow, your job tasks would include:
*Inbox management: organizing emails, setting up filters, standardizing across company
*Electronic filing: Re-organizing and maintaining company’s digital files
*CRM & Data: data entry, exporting/importing data between softwares, keeping the CRM accurate, assistance with onboarding
*Event coordination: sourcing and booking venues, workshop setup assistance, scheduling calendars
*HR support: writing project briefs, posting job opportunities, coordinating interviews, general assistance hiring freelancers and other roles
*Chinese program: editing/translating English to Mandarin, creative input and advising on program development
*Research projects: cannabis industry news, project support, sourcing, lead development
*Marketing support: managing automations, social media reporting, email marketing
*Documentation: developing new client contracts from templates, proofing content, “lean” process summaries
*General admin: Proofreading, copying/printing, ordering/stocking office supplies, greeting visitors, phone, mail management and parcel pick-ups
*Office ambiance projects: tidy, re-organize, paint, and/or decorate office spaces
*Time-sensitive tasks to support the team, as requested

We understand that you may not want this role forever, but we will need someone who will do this job happily and with great focus for at least 1 year. Beyond that, if you discover an aspect of the company you are thrilled about, we’d discuss promoting you into one of our teams and task you with hiring and training your replacement. Together, we will navigate a time of incredible growth for everyone.

$17/hr to start (+ expenses, bonuses, full employee benefits, and perks) with guaranteed permanent p/t hours and opportunity to develop the role into f/t hours. This is a position with big growth potential with pay increases every 6 months if your targets are met. Negotiation welcome. Though we may be a small company, we believe in fair compensation because we know you will carry our worries as your worries when you feel supported.

||Job Perks||
*Generous health benefits (including dental) after 3 months
*Late-start office hours (10am-6pm) with flexibility on scheduling
*Clean, modern downtown office, close to transit (and literally everything)
*Relaxed “West Coast Casual” dress code
*Open-minded, diverse, multi-lingual, young, foodie coworkers
*Dog-friendly (Griffin and Kellar sometimes work here too)
*Staff socials: Join us for Fun Fridays at 5pm every week
*Professional Development: Attend any CannaReps course or workshop for free

In an email cover letter, tell us why you are the best person for this role and attach your resume/CV. Please include a link to your LinkedIn profile, and don’t be afraid to show off your personality! Please respect our process: No phone calls or walk-ins.

Applicants who meet the Required Qualifications and follow these instructions will be considered. We are an equal opportunity employer and welcome applications from all suitably qualified people, regardless of their labels or lifestyle.

Published at Tue, 15 May 2018 01:02:50 +0000