One of the sunniest regions in BC’s Lower Mainland, Delta embraces three unique communities – Ladner, North Delta and Tsawwassen. The City of Delta is looking for dedicated individuals to join our team and share in our commitment to lead the way in public service excellence.
Administrative / Legal Secretary
We are looking for a dynamic, motivated and highly organized person who will provide administrative support including the handling of sensitive, confidential and complex administrative duties to the Legal Department and its senior managers.
Duties will include: Receive and organize communications including screening telephone calls, mail and email messages, and use independent judgment to determine items requiring priority attention. Schedule internal/external meetings on behalf of management, and confirm travel arrangements if necessary. Provide excellent and timely customer service to both external and internal customers, via telephone, e-mail, website and in-person, including liaising with other Admin/Exec Assistants, Directors, Chief Administrative, Mayor’s offices and Council members. Maintain electronic tracking and records of files, claims, invoices, insurance, emails, invitations and customer complaints and inquiries. Coordinate meetings with staff and/or community stakeholder groups, have discussions with stakeholders to clarify issues to determine priority and the required level of involvement. Anticipate, identify and manage emerging issues and challenges within the department. Independently and appropriately direct internal/public requests for departmental service. Compose, proofread, edit and finalize a variety of documents, contracts, letters, memos and/or Council Reports, including those of a technical or legal nature. Conduct Land Title Office searches and electronically register documents and plans in the Land Title Office. Support both internal/external departmental projects with an ability to anticipate needs independently.
Qualifications: A minimum of three (3) years of extensive, high level office experience as a legal secretary or para-legal or an equivalent combination of education and experience is preferred. Proficiency in MS Office and desktop publishing. Legal or Local Government Management courses and experience working with senior levels of government, business, residents and local associations are an asset. An ability to uphold the dignity, respect, order and confidentiality of the City of Delta. Tact and diplomacy in handling sensitive issues. Strong organizational, interpersonal and communications skills are essential. Working knowledge of Tempest, Prospera, DeltaMap and/or Task Manager is an asset.
The City of Delta provides a competitive salary (commensurate with experience); and an excellent benefits package including Municipal Pension Plan as well as an earned-days-off system. Interested applicants are requested to apply online at www.delta.ca/employment, to competition number 19-106 EX by June 2, 2019.
We thank all applicants for their interest; only those under consideration will be contacted. Copies of relevant professional certificates, degrees, or tickets must be submitted with your application. Preferred candidates will be required to submit a Police Information Check.
City of Delta
Attention: Human Resources
4500 Clarence Taylor Crescent, Delta, BC V4K 3E2