Administrative Assistant for Commercial Property Management Company (Yaletown)

By | January 13, 2019

Full-time administrative assistant position at downtown Vancouver commercial/residential property management company.

Primary Duties and Responsibilities:

Processing rent payments by filling in rent rolls and preparing bank deposits;
Preparing commercial and residential lease agreements;
Drafting memos and letters to tenants;
Answer general phone inquiries/emails in a professional and courteous manner;
Reply to general information requests from tenants with the accurate information;
Use computer word processing and spreadsheet software;
Sort incoming mail and deliveries for distribution;
Prepare and send outgoing mail and packages;
Forward incoming e-mails and phone inquiries to the appropriate staff member;
Data entry, ensuring a high level of accuracy;
Provide administrative support to management and other staff;
Follow up on delinquent accounts with tact and diplomacy;
Tenant invoicing and follow up collection;
Maintain filing system for tenants, operations, correspondence and general files;
Assist in maintaining and updating tenant telephone lists and emergency contact
lists;
Placing orders for building supplies and maintaining and updating inventory lists;

Qualifications

High school diploma; administrative course
Previous office experience – minimum 5 years;
Proficiency in the use of Microsoft Word & Excel;
Maintain positive working relationships with others, both internally and externally;
Excellent oral and written communication skills and a proficiency in
English
Excellent time management skills;
Attention to detail and the capacity to prioritize, by assessing situations to
determine urgency.